Information Notice on the Protection and Processing of Personal Data
As Artkim Fuarcılık A.Ş., we attach importance to the privacy and security of your personal data within the scope of the Turkchem Eurasia website. This Information Notice has been prepared within the scope of the Turkish Personal Data Protection Law No. 6698 and the relevant legislation.
Purpose of This Information Notice
This Information Notice has been prepared to inform you about the purposes for which your personal data is processed, the methods by which it is collected, the legal grounds on which it is processed, to whom and for what purposes it may be transferred, and your rights under the Turkish Personal Data Protection Law within the scope of the Turkchem Eurasia website, visitor registrations, stand applications, online invitation processes, contact forms, e-newsletter subscriptions, event processes and related exhibition organization activities carried out by Artkim Fuarcılık A.Ş.
1. Data Controller
Within the scope of the Turkish Personal Data Protection Law, your personal data is processed by Artkim Fuarcılık A.Ş. as the data controller.
Address: Sultan Selim Mah. Akyol Sitesi Çıkmazı Sok. No:6 Artkim Center, Kağıthane / İstanbul
Turkchem Eurasia Website: https://turkchem.com.tr/tr/
2. Methods of Collecting Personal Data
Your personal data may be collected through the Turkchem Eurasia website, contact forms, stand application forms, visitor registration forms, online invitation and registration systems, e-newsletter subscription forms, telephone, e-mail, social media channels, face-to-face meetings, exhibition and event areas, contracts, offer forms, business card sharing, business partners, suppliers and similar physical or electronic environments.
Your personal data may be obtained by automatic or non-automatic methods, in written, verbal or electronic form.
3. Personal Data That May Be Processed
The following personal data may be processed by Artkim Fuarcılık A.Ş. within the scope of Turkchem Eurasia activities:
Identity Information
Name, surname, Turkish ID number, passport information, signature, date of birth and similar identity information.
Contact Information
Phone number, e-mail address, address, company address and communication preferences.
Customer, Exhibitor and Visitor Transaction Information
Exhibition participation information, stand application information, visitor registration information, online invitation information, badge information, event registration information, request and application information, meeting and communication records.
Professional and Corporate Information
Company worked for, position/title, department, sector, field of activity, company information, website and commercial contact information.
Financial and Contractual Information
Information related to offers, contracts, invoices, payments, current accounts, bank details and accounting processes.
Marketing and Communication Information
E-newsletter subscription, event invitations, promotional and informational preferences, marketing communication permissions, campaign and announcement records.
Visual and Audio Records
Photographs and video footage, audio recordings and event media content taken at exhibitions, events, meetings, conferences, seminars, launches and similar organizations.
Transaction Security and Technical Data
IP address, device information, browser information, log records, access information, transaction date and time, website usage information and cookie preference records.
Human Resources and Job Application Information
CV, education information, work experience, contact information, reference information, interview notes and candidate evaluation information.
Request, Complaint and Legal Transaction Information
Information regarding requests, suggestions, complaints, applications, legal transactions and official correspondence submitted to us.
4. Purposes of Processing Personal Data
Your personal data may be processed within the scope of Turkchem Eurasia activities for the following purposes:
5. Legal Grounds for Processing Personal Data
Your personal data may be processed based on the following legal grounds specified in Articles 5 and 6 of the Turkish Personal Data Protection Law:
- It is expressly provided for by law,
- It is directly related to the establishment or performance of a contract,
- It is mandatory for the data controller to fulfill its legal obligation,
- Data processing is mandatory for the establishment, exercise or protection of a right,
- Data processing is mandatory for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject,
- Your explicit consent is available.
Activities such as promotion, advertising, marketing, sending commercial electronic communications and processing data through non-essential cookies are carried out based on your explicit consent or commercial electronic communication approval where required under the relevant legislation.
6. Transfer of Personal Data
Your personal data may be shared with the following persons, institutions and organizations within the scope of fulfilling the purposes stated above and in accordance with Articles 8 and 9 of the Turkish Personal Data Protection Law:
- Authorized public institutions and organizations,
- Judicial authorities and legally authorized bodies,
- Exhibition venue operators and organization service providers,
- Business partners, sponsors, supporting institutions and media partners,
- Suppliers, service providers and technical infrastructure providers,
- Software, CRM, e-mail, cloud, hosting, security, analytics and technology service providers,
- Cargo, logistics, printing, agency, media, advertising and promotion service providers,
- Certified public accountants, independent auditors, lawyers, consultants and similar professional service providers,
- Banks, payment institutions and financial service providers,
- Third-party service providers located in Türkiye or abroad.
Your personal data may be transferred abroad if certain technology, software, e-mail, cloud, analytics, advertising or digital platform providers from whom services are received are located abroad or if data is processed through servers located abroad.
In such cases, the transfer of personal data abroad is carried out in accordance with Article 9 of the Turkish Personal Data Protection Law and the relevant legislation.
7. Commercial Electronic Communications and Marketing Activities
Commercial electronic communications regarding the Turkchem Eurasia exhibition, events, conferences, seminars, campaigns, announcements and promotions organized by Artkim Fuarcılık A.Ş. are sent by obtaining your explicit consent or commercial electronic communication approval where required under the relevant legislation.
If you agree to receive commercial electronic communications, you may be contacted through e-mail, SMS, telephone, WhatsApp or similar communication channels. You may change your commercial electronic communication preferences or refuse to receive communications at any time.
8. Photographs, Videos and Event Visuals
Photographs and videos may be taken at the Turkchem Eurasia exhibition, events, conferences, seminars, meetings and similar organizations organized by Artkim Fuarcılık A.Ş.
These visual and audio records may be processed within the scope of event promotion, press activities, social media posts, website content, catalogs, reports, archives and corporate communication activities.
General recordings made in event areas may be processed within the scope of the promotion of the organization and legitimate interest. However, in cases requiring explicit consent, such as special shoots, interviews, promotional use that directly highlights a person or similar uses, your explicit consent may also be obtained separately.
9. Website and Cookies
During your visit to the Turkchem Eurasia website, your technical data may be processed for transaction security and the proper operation of the website. Detailed information regarding personal data processed through cookies can be accessed through the Cookie Policy available on the website.
Non-essential performance, analytics, functional, advertising and marketing cookies are used only if you provide your explicit consent.
10. Retention Period of Personal Data
Your personal data is retained for the period required by the processing purposes and within the legal retention periods stipulated in the relevant legislation.
If the retention period expires, the processing purpose ceases to exist, or the conditions for deletion, destruction or anonymization arise under the relevant legislation, your personal data is deleted, destroyed or anonymized ex officio or upon your request.
11. Security of Personal Data
Artkim Fuarcılık A.Ş. takes the necessary technical and administrative measures to prevent unlawful processing of your personal data, unlawful access to your personal data and to ensure the secure storage of personal data.
Within this scope, measures such as authorization, access control, information security, backup, contractual confidentiality obligations, employee awareness and service provider security may be implemented.
12. Rights of the Data Subject
Within the scope of Article 11 of the Turkish Personal Data Protection Law, you have the following rights:
13. Application Method
You may submit your requests regarding your rights under the Turkish Personal Data Protection Law to Artkim Fuarcılık A.Ş. through the following channels together with documents verifying your identity:
Your applications will be concluded as soon as possible and within 30 days at the latest, depending on the nature of the request. If the transaction requires an additional cost, the fee in the tariff determined by the Turkish Personal Data Protection Board may be charged.
14. Changes to This Information Notice
Artkim Fuarcılık A.Ş. may update this Information Notice in line with changes in the legislation, personal data processing processes or company activities. The current Information Notice becomes effective as of the date it is published on the website.
